Return to Contributors

Introduction
The UEE is a peer-reviewed online publication that is published in two different formats: the UEE Open Version and the UEE Full Version. The UEE Open Version is a freely accessible publication of encyclopedia articles in the form of PDFs. All articles will be published first in the Open Version through eScholarship. You will receive separate documentation on how to use the website to upload your contributions.

The present guide for contributors is intended to give you information on how your contribution to the UEE fits into the encyclopedia as a whole. As the specialist in your field, you have considerable freedom in shaping and formulating your contribution. The direction given by the Academic Editorial Academic Committee is intended to enhance the coherence of the contributions and to avoid excessive overlap and gaps. The Committee requests that you adopt, where appropriate, a multidisciplinary approach to your topic and pay explicit attention, where relevant, to the following facets: social aspects such as hierarchy, gender, age, and ethnicity; the earliest and latest occurrence of the object or phenomenon; material and technology; function and meaning; origin and development; and the most current informational sources.

Size of your contribution
The size of your contribution, as specified in the Contribution Schedule, which is part of the Agreement between the UC Regents and you as the author, is the amount for which you will receive author compensation. It reflects the weight of this subject in relation to other entries. The specified size is, however, a minimum size, and you are free to exceed it by approximately 20%. If you feel the entry merits further expansion, then please contact the editors. The indicated word count excludes the Bibliographical Notes and the abstract. Abstracts should give a brief summary of the most important information. A contribution of 1500 words should have an abstract of approximately 100 words. A short contribution (250 words) should have only a one-line summary, giving a brief identification of the term.

Position of your contribution
Your contribution is electronically related to other entries, as specified in the Contribution Schedule on page 4. Users of the UEE will be given pointers to other entries through these relationships. Typically, one long essay - preceding a large number of shorter essays - will head various major sections. The long essays provide critical discussions and an overview of the "state of research." Where such an overarching article is present, you will be provided with links to it. Because the UEE is a work in progress, related and/or overarching articles may not yet be finalized or commissioned.

Submitting Your Contribution
Please email your contribution as a plain Word file, along with TIFF files of your pictures, to the UEE editorial staff at uee_at_humnet.ucla.edu. More specific details, such as requested image resolutions, can be found on the Style Sheet.

Review and Publication of Your Contribution
The entire peer review process, as well as the publication of the Open Version of the UEE, will be done through a web tool called eScholarship. You can find an introduction to using eScholarship at http://www.uee.ucla.edu/contributors/escholarship.htm.

Searches
In the UEE Open Version, your article will have a brief summary in English and Arabic, a list of spellings in hieroglyphs (where appropriate), the term in transliteration, and the modern name, with alternative spellings or translations in German and French (‘synonyms’). The UEE Open Version permits full-text searches.

The UEE Full Version will have many enhanced search functions. Each article will have clickable links to other entries. We ask you to indicate which links you feel should be highlighted, that is, which terms you consider to merit their own entry title. In time the UEE hopes to gradually build to a size that surpasses that of the Lexikon der Ägyptologie. The first stage encompasses 500 articles (to be published in 2008), while the third stage plans for 4000 entries. Formal relationships between articles, as indicated in table on page 4, will generate suggestions for further reading. The UEE Full Version will provide multiple keyword searches, which can be manipulated interactively to determine the weight of certain search terms over others. Apart from text searches, the UEE full version will also provide illustration searches, map searches and other interactive features.

Spelling
American spelling is used. For the spelling of place names and transliterated names, a running and regularly updated list is provided on the web at http://www.uee.ucla.edu/contributors/spelling.htm. The UEE will have a thesaurus, in which alternative spellings will be linked to entry titles in our preferred spelling, e.g., a search on Fayoum, Fajoem or Faiyyum will bring the user to the entry Fayum.

Chronology
Rounded dates for dynasties and kings are listed on the author’s webpage at http://www.uee.ucla.edu/contributors/chronology.htm. If you wish to diverge from these, please make this explicit in the article, and indicate why you are doing so. In the second phase of the UEE multiple authors will be asked to provide a detailed annotated chronology period by period.

Illustrations
In the Contribution Schedule the minimum number of requested illustrations is indicated. The author is responsible for securing the copyright permissions for these illustrations. Ultimately the UEE hopes to provide a large repository of illustration materials that will be linked with the encyclopedia entries. Authors who would like to include a particular illustration for which they cannot obtain the copyright permission should indicate this at submission and provide a provisional illustration for the time being. The illustration editor will work with museums, publishers, and other organizations to include or link to a full range of relevant and important images.

Bibliography/References
Your submission will consist of the article text, followed by a section of Bibliographical Notes, followed by References. Your article must include citations (see the UEE style sheet) in the body of the text and/or in the Bibliographical Notes section, in which you are asked to discuss and review the main literature on your subject, and which should not generally be more than a quarter of the length of the article. Full titles of the works mentioned in the citations should be listed in the References section. Please note that the References must correspond, reference for reference, to the citations, whether the citations be in the article or in the Bibliographical Notes.

For information about citations, see the UEE style sheet: http://www.uee.ucla.edu/contributors/stylesheet.htm

Payment
The Agreement specifies that you will receive an amount of $30 per 500 words. Contributors can choose to receive the amount that is their due, or they can decide to invest in the UEE by using their fees to purchase future access to the UEE Full Version. The equivalent of $30 will give authors access for 1 year, $120 equals 5 years, $240 equals 12 years, and $500 and over equals life-long access. The UEE Full Version will be developed alongside the UEE Open Version, but is not expected to be operational before 2010.

Online Procedure
You can email your contribution to the editor, who will then upload the article. From there on, the review procedure and publication will be a fast, online process.

NB The following pages are in development:
http://www.uee.ucla.edu/contributors/contributorslist.htm
http://www.uee.ucla.edu/contributors/matrix.htm
http://www.uee.ucla.edu/contributors/escholarship.htm

Contribution schedule template: