Posting Schedules for Colloquia and Seminars:  Help Page

Department of Linguistics
UCLA

Directory

• File formats
• How to edit a schedule page
• How to post a schedule page
• Where to post to
• Updating your work
• Is there a standard format for schedules?
• Posting vs. emailing
• Archiving old schedules

1. What file format can I use?

In principle, anything you like.  These are the most likely possibilities:

• Preferred:  make it into a Web page (.html or .htm file).  Or:
• Make a PDF file.  
• A word processing document (.doc file).  This might make it harder for Linux-type people to read the schedule; however, such people tend to be very adaptable.

The option that would be easiest for the Web Page Committee would be the web page, htm.  

The currently installed file names for the schedules are:  Colloquium.htm, AmericanIndian.htm, MathLx.htm, Phonetics.htm, Phonology.htm, Psychobabble.htm, SemanticsLunch.htm, and SyntaxSemantics.htm.  If you want to use a different file name, please notify the Web Page Committee so they can make sure that your page is duly linked to. 

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2. How do I edit?

There are many programs that can edit a Web page.  For something as simple as a seminar schedule, you might just want to use your word processor.  In Microsfot Word, the command sequence that saves a file as a web page is:   File, Save As, Save As Type,  Web Page (htm). 

3. How do I post?

Ask a member of the Web Page Committee to show you how to do this, and also to make sure you have uploading privileges.  

If you have a Windows computer, a Committee member can install a little icon on your desktop:

In this case, the technical aspect of the job is pretty close to nil.

Or you can email your schedule to our Department Manager, who has volunteered to help out people who don't know how to upload.

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4. Where do I post to?

The folder where the schedules should go is linguistics.ucla.edu/Events/.  You will be given access for uploading to this folder; please ask a member of the Web Page Committee if you've having trouble with this.

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5. Can I update my work?

Any time you like.  The idea is that by having the scheduler do the posting, we can keep the schedules completely accurate and up to date.

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6. Is there a standard format for these schedules?

Not really.  If you want to be creative, go ahead.  If you want to follow the format other people are using, you can download one of the schedule pages already posted, and adapt it to be your own schedule.   The command sequence for saving a web page when you're browsing it is File, Save As, give location on your hard disk.

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7. Isn't this whole business redundant?  Can't I just send an email?

It's true that under this system you have to both post and email.  But posting makes the schedule available to everyone, even if they're not on your email list.  

Also, if you post, your emailing task can be made very simple.  Just visit the schedule on line, copy the Web address from the window at the top of your Web browser,

and paste it into your email.  Then the people receiving the email can just click on that address and see the new schedule.

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8. I'd like to keep a Web archive of all the old talk announcements, so we can remember what those talks were.

This is possible, and will be done automatically if you use the desktop icon mentioned under (2) above.  To archive manually, make a copy of your filename that looks like this:  PhonologyW05.htm.   Please upload your archive file to linguistics.ucla.edu/Events/Archive/ (if you have access to Events, you'll also have access to Archive, since it sits inside the Events folder).  

For further help on archiving contact Bruce Hayes .

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Last modified September 15, 2005