Humanities Conference Room
Royce 314

Policies and Procedures

General Information

1. Reservations:
    a) Phone Mark Pokorski at (310) 206-0559 or e-mail him at mpok@humnet.ucla.edu and provide the following information:
        · Date and Time
        · Department name and address
        · Contact person
        · Email address
        · Telephone and Fax numbers
        · Type of event
        · Recharge ID and full account number
    b) If the room is available, Mark Pokorski will send you a rental form to complete.


2. Who may reserve the room:
    Departments, Centers, and Programs in the Humanities Division of the College of Letters and Science will have priority in reserving Royce 314.
    All other UCLA departments may use the Conference room if it is available, but may not reserve it more than six months in advance.

3. Cleaning Fee ( Per day ) :
    $25. Applies to ALL UNITS.
   
4. Audio - Visual Service Fee :
    Depending on your audio-visual service needs, you may be required to rent an audio-visual services operator to staff your event. The phone extension for the Office of Instructional Development's Audio Visual Services is ext. 66591.
   

Amenities

1. Royce 314 is a large conference room that can accomodate up to 120 people.
2. The room is equipped with four large, wood-top conference.
3. The room has 120 upholstered, stacking chairs that may be rearranged within the room as required.
4. Audio-visual equipment includes: loudspeaker system; headset, podium, desk microphones; video/data projector with computer interface; S-VHS player; and dual slide projector.
5. Kitchen is equipped with refrigerator, stove, microwave oven, cook-top, and dishwasher.
6. Restrooms are located on all threee floors (Men's Room #321a, Women's Room # 351). NOTE: the second and third floor men's rooms are locked. Open men's and women's rooms are available on the first floor. You may have the third floor men's room opened by submitting an FSR to Facilities Management at least two days prior to your event requesting the men's room (321A) be opened for the duration of your event.
7. A public pay phone and a campus phone are located between rooms 310 and 314.


Photos

  • Conference Room :
    View #1, View #2, View #3, View #4, View #5
  • Kitchen :
    View#1, View#2,


    • Rules for use

    1. Appointment: Please make an appointment prior to your event to determine what items, if any, are needed for your event.
    2. Keys: Set up a time prior to your event to pick up keys for the Conference Room. Keys may be obtained at Royce 323.
    3. Staffing your event: Staffing an event is the SOLE responsibility of the reserving department. You are responsible for unlocking the room for Facilities, audio visual, catering, or any other special needs. You are responsible for supervising the set-up and take-down of the event; and should always be present during the entire set-up and take-down period.

    4. Locking the Room: IT IS THE RESPONSIBILITY OF THE RESERVING DEPARTMENT TO LOCK THE DOORS UPON THE CONCLUSION OF THE EVENT. You must also stay with the room until all delivered items have been picked up (e.g., catering, audio-visual materials). The key must be returned by 10:00 a.m. the next business day to avoid a $100 key charge. THERE IS NO EXCEPTION TO THIS POLICY.

    5. Royce Hall closes nightly at 7:00 p.m., and weekend access is limited. The reserving department is responsible for obtaining access to the building for weekend and after hour events. For weekend events, on-line FSRs must be submitted to Facilities by Thursday at noon to ensure access to Royce Hall. Facilities trouble desk is ext. 69236.

    6. Custodial: The reserving department is responsible for leaving the room neat and clean. The Conference Room is checked after each event, and any damage (e.g., stains on the carpet or the upholstered chairs) will be noted and the reserving department will be responsible for paying the additional cleaning fee. Trash should not be left in the hall. Food should be properly disposed of; any food left in the refrigerator will be thrown out.

    7. Food and Drinks may be served in the Humanities Conference Room; however, renting departments will be held responsible for any additional cleaning fees associated with stains left in the carpet or funiture.

    8. Extra amenities (e.g., chairs, tables, extension cords, microphones, trash cans) can be ordered from Facilities (ext. 68847 or http://www.fm.ucla.edu/) or AVS (ext. 66591), or an outside vendor.

    9. Deliveries: You must be present in the room to supervise any drop-offs or pick-ups of delivered items (e.g., catering materieals, audio-visual equipment). Also, be advised that use of the Royce loading dock is prohibited unless coordinated through the Center for the Performing Arts (contact: Michael Wolf, ext. 62369).

    10. Chairs: Chairs can be rearranged. However, when the room is restored, the chairs are not to be placed so close that the paneled walls are scratched or the drapes creased.

    11. Do not post signs: Signs are not to be posted on the walls inside Royce Hall. We suggest placing easels at various locations.

    12. Room Restoration: The Humnaities Conference Room must be restored to the standard position following your event. Events are often scheduled back-to-back, so it is vital you restore the room to an appropriate condition.

    13. Problems:
    * Please contact Facilities, or the 24 hour trouble desk, to report any problems with the building (e.g., bathrooms, elevators, lights, etc.), ext. 69236.
    * The reserving department is responsible for lost and found items.
    * Air-conditioning, heating, and fans are controlled automatically by computer (8am-3pm contact: Alex Schraegel, ext. 57454; after 3pm contact: 53360; or call the Trouble Desk).
    * Sound : please be advised that when the main auditorium in Royce Hall is in use; sound levels in the Humanities Conference Room are often distracting.

    14. Administrative Support:
    * Telephones (campus and pay) can be found between rooms 310 and 314
    * Copier is not available (nearest copier is located in Powell Library).

    Royce Hall Events: It is recommended you contact the UCLA Events Office at 58989 or search the UCLA Campus Calendar at http://www.calendar.ucla.edu prior to booking your reservation to ensure other events will not have an adverse effect on your event.

    Parking
    If individuals from off-campus will be attending, or if you intend to have campus employees use parking lot 5, it is suggested that you contact Campus Parking at 310 825-1286 at least two weeks prior to your event.

    Catering
    Caterers must use the East entrance to Royce Hall (along the Royce main corridor, in the loading dock area), but you must coordinate loading dock use with the Center for Performing Arts (contact: Michael Wolf, ext. 62369).

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