INSTRUCTOR HELP

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Instructor Help: Sharing Designer Access

1. What is Designer Access?
2. Who has Designer Access?
3. Why would I want my TA to have Designer Access?
4. How do I know if an instructor or TA is "official"?
5. How do I disable Designer Access for my TAs?
6. How do I share Designer Access with someone else?

1. What is Designer Access?

Designer Access to an Ecampus site allows the person to customize the site as desired. A Designer can add or remove documents, links and tools, create discussion topics and groups, and change the colors and settings of the site (just to name a few features). A person with student or guest access can view the site materials and use the tools, but they cannot make changes to the site setup.

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2. Who has Designer Access?

Instructors and teaching assistants (TAs) have Designer Access to the courses that they are teaching. This access is added at the beginning of each term so that instructors can setup their sites before classes begin. Instructors have access a few weeks before the term begins (your department will usually notify you when this access is available). TAs are granted access a few days before instruction begins.

Ecampus only grants Designer Access to the "official" instructors and TAs on file with the Registrar. See Question 4 below to find out how you can verify if you have this "official" status.

Ecampus administration and Instructional Technology Consultants (ITCs) also have Designer Access. ITCs can modify your course sites for you or conduct a brief training session to show you how to do it yourself.

• Who is my ITC?

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3. Why would I want my TA to have Designer Access?

TAs are often responsible for all or part of the instruction in a course. For classes where the TAs are essentially teaching the course, giving them the ability to modify the course website will allow them to take advantage of all the instructional tools and resources at their disposal. TAs who are teaching subsections of a course can often use website tools to supplement their teaching.

If you do not wish to use the course website but your TA feels it would be useful for your students, or if you would like to use the course website but do not wish to work on it directly yourself, your TA can do so instead. You can have them add resources for all students to access.

Your ITC will gladly support your TA and give them the training they may need to make use of the course website.

• Who is my ITC?

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4. How do I know if an instructor or TA is "official"?

1. Go to the Registrar's Schedule of Classes.
2. Find the class that you are teaching.
3. Check that your name appears on the main course listing (instructors only) and that your TAs' names appear under the individual sections. You'll have to click on each section to see which TA, if any, is associated with that section.

NOTE: CDH does not determine whether you are an "official" instructor/TA or not. This information is drawn from the Registrar's database, which in turn gets the information from the person in your home department who notifies them of who is teaching which courses and whether there are any TAs assigned. In many cases, this information is submitted late because TA assignments may not be made until the quarter has started. Once instructor names are submitted to the Registrar, they will automatically receive Designer Access within 24 - 48 hours.

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5. How can I disable Designer Access for my TAs?

If you want to prevent your TAs from making changes to the site, you can request Ecampus support to remove their Designer Access. They will have regular TA Access, which is equivalent to student access. You can request this on a course-by-course basis, or leave a standing order with Ecampus to remove Designer Access for your TAs each term.

Please do not attempt to change the TA's access level yourself (under Manage Course), because you may completely disable their access to the course site. Ecampus staff will gladly change their status for you.

• Email ecampus@humnet.ucla.edu to request change of TA's Designer status

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6. How do I share Designer Access with someone else?

Your official TAs and co-instructors will have Designer Access granted automatically. If you need to share Designer Access with someone else, you can ask your ITC to add them for you. Send your ITC the person's Ecampus username (if they have one), name, and email address.

• Email ITC to request Designer Access for someone

Or, if you are the primary designer of the course, you can share the Designer Access yourself. TAs and designers added after the first designer do not have this option. From the Homepage of the course:

1. On the Course Menu, under Designer Links, click Manage Course.
   
   
   
   
2. Click Share Designer Access.
   
   
   
   
3. A window will open showing all the users who currently have Designer Access for the course. Enter the Ecampus username (same as WebCT ID) of the person whom you want to become a designer in the box under Actions > Options.
   
   
   
   
4. Click Add. The Designer is added.
   
   

Repeat the process for as many additional designers you want to assign.

NOTE: When your TAs have Designer Access, they will not appear in the list when you click "View Some Teaching Assistants" under Manage Course. This is because they have Designer status, not TA status.

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